How to setup email account in Microsoft Outlook 2007

How to setup email account in Microsoft Outlook 2007


The article describes how to properly configure POP3/SMTP email account in Microsoft Outlook 2007 in few simple steps.

Alternatively you can use freeware tool CodeTwo Outlook AutoConfig that will automatically create your email account in Microsoft Outlook 2007 just by providing your email address.

And here is how to do it manually:

  • Go to menu Tools, Account Settings, E-mail tab and click New button (Fig. 1). In new window make sure Microsoft Exchange, POP3, IMAP, or HTTP option is checked and click Next.

Creating new email account
Fig. 1. E-mail account settings.

  •  Check Manually configure server settings or additional server types option (Fig. 2).

Configuring the server settings manually.
Fig. 2. Manual configuration of server settings.

  •  On the next page check Internet E-mail option (Fig. 3).

Internet E-mail account type.
Fig. 3. Choosing the type of e-mail service.

  •  On the next page of the Wizard fulfill the following fields: Your name, E-mail address (bear in mind that the information from both fields will be displayed at the recipients), Incoming mail server, Outgoing mail server, User name and Password (Fig. 4).

Settings of the internet e-mail account.
Fig. 4. Internet email settings.

  •  Click More settings button, go to Outgoing Server tab and check My outgoing server (SMTP) requires authentication option (Fig. 5). Confirm OK.

Settings of the outgoing server SMTP.
Fig. 5. Outgoing server (SMTP) settings.

  •  To check if account is configured properly click Test Account Settings button. If the settings are correct you will see the pop-up window as on Fig. 6.

The pop-up window displayed if the settings are correct.
Fig. 6. Test completed successfully.

  •  On the last page of the Wizard click Finish button.

Advanced settings of email accounts

Some servers require changing the ports in Outlook 2007. Go to menu Tools, Account Settings, in E-mail tab select the account and click Change button. Then click More settings button and choose Advanced tab (Fig. 7). Change the required port numbers, and also, if necessary, check the This server requires an encrypted connection (SSL) option.

Advanced settings of the internet email account.
Fig. 7. Advanced settings.

Additional settings for service

To be able to receive and send emails from account you need to check Enable POP3 for all mail option in the gmail account settings (Forwarding and POP3/IMAP tab) - Fig. 8.

Settings of gmail account.
Fig. 8. Email account settings on


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Outlook problems
Peter von Feilitzen
Peter von Feilitzen 2011-09-18 09:03:23
In Outlook 2003 it was posssible to merge several email account so all incoming mail went to one inbox and so on. Now when I have 3 accounts in 2010 I get three separate groups, oen for each account. Is there a possibility to have them in one inbox, sent items and deletet folders?
angua 2011-09-21 07:10:14
Hi Peter, it is possible also in Outlook 2010. You need to manually add the additional accounts and choose "Existing Outlook Data File" in the "Deliver new messages to" field. This field is available in the similar screen as on Fig. 4 in this article.
outlook email setup
outlook email setup, 2011-11-14 23:33:16
Just want to say your article is quite useful. well here's another link that you can visit for similar updates

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